The Physician Organization must retain overall accountability for the finances of the activity.
The planning committee should aim to be financially self-sustaining. Surplus funds generated from an activity should be earmarked for the planning, development, or delivery of subsequent activities of a recurring nature. Surplus funds from a single, non-recurring event should be returned to the Physician Organization and be used to support continuing education activities in the organization.
The responsibility for payments may be delegated to a third party only if it is non-profit. The Physician Organization must retain overall accountability for all payments.
A budget with all projected revenues from all sources and expenses is to be prepared by the SPC and submitted to UBC CPD as part of the application package. Identify each source of revenue and expenditure. Revenue must include all sponsorship amounts, department funding, and registration fees, and number of attendees expected. Expenses differ greatly per event, but detailed general expenses such as venue, honoraria, catering, travel, etc. need to be included. If the CPD activity is internally funded state which department is paying for it on the budget. If the budget has a surplus or deficit please indicate how these will be handled.