Disclosure forms are completed by anyone who has control of content. Disclosures are reviewed by the scientific planning committee (SPC) and UBC CPD to identify and mitigate any conflicts of interest (COI). Please review the COI Policy and COI Management process below. All disclosures must be summarized and made available to participants for transparency.
Scientific Planning Committee (SPC) Disclosure
Scientific planning committee (SPC) members must submit thier disclosures to UBC CPD for review. Use either the online link (submitted directly to UBC CPD) or pdf (submit with application):
Planner (SPC) Disclosure Link (online)
Planner (SPC) Disclosure Form (fillable pdf)
The SPC is responsible for collecting and reviewing speakers' disclosures and employing COI Management as required. You may distribute this pdf version to your speakers:
Speaker Disclosure Form (fillable pdf)
Save the form and fill it out with Adobe Reader (free http://get.adobe.com/reader) or Acrobat.
Mac users must install Adobe Acrobat/Reader. Mac Preview will not work with fillable PDF forms. Steps: Install the most recent version of Adobe Reader (http://get.adobe.com/reader). Save the form to your local drive on your own computer and note the location of the saved file. (ex. Documents). Open the Adobe Acrobat Pro/Reader application 4. On the Acrobat Reader menu, go to File->Open. Open the file from the location in which you saved it. The form will not work if you simply double-click it, unless Acrobat/Reader is already your default PDF viewer.
All disclosures of SPC and presenters should be summarized and made available to participants.
Summary of Disclosure Statements (template)
Disclosure Slides (pdf view)
Speakers are required to disclose both written and verbal formats (slides)
Each presenter should also outline verbally their disclosure information to the audience with a slide at the beginning of their presentation. If a disclosure slide has not been included in a presentation, it will be inserted by the program organizer.
Management of potential bias. Examples:
• Material presented is unrelated to financial relationship with commercial entity
• Other ways that bias perception can be managed
If nothing to disclose, presenter should state “I have nothing to disclose” on Slide 1 and omit Slide 2.
The planning committee reviews the disclosures completed by the presenters and ensures appropriate conflict of interest management in any of the following ways:
• In many cases, ensuring that the conflict is fully disclosed to program participants, with description of management, will be adequate
• The presenter is asked to present on a different subject
• The presenter alters their financial relationship
• The presenter relinquishes control of content of the presentation
• Independent expert content review is obtained
• On rare occasions, a speaker or planning committee member may need to be replaced
Off-Label Use: Content review is required for each presentation that will be making off-label recommendations.
The UBC CPD Conflict of Interest Policy requires that planners and presenters of a CPD Activity complete the UBC CPD Disclosure Form, and that disclosures are made available to the participants to ensure transparency of the nature of any industry relationships. Disclose all industry financial relationships for the two year period prior to a CPD Activity, not just those relevant to the subject being discussed. Relationships with government agencies, regulatory bodies, and not-for-profit agencies as well as any commercial affiliation that your spouse or close family members have with respect to information being presented at a CPD Activity should also be disclosed.
If you are unsure what to disclose, try out our award-winning UBC CPD Relationship with Industry Module to help you decide, and receive credits at the same time.