Physician Organization

Responsibilities of Physician Organization | Co-Development

Physician Organization

UBC CPD only accredits and certifies activities that have been developed by a physician organization.

The physician organization as an entity plans and develops all aspects of the CPD activity, from the beginning of the planning process (needs assessment) to the end (evaluation), has ultimate authority over all decisions, is accountable to ensure that the administrative, educational and ethical accreditation and certification standards are met, and is responsible for the finances in that all registration/support are received and expenses paid by the organization, and is responsible for any revenue or deficit.

Definition: A physician organization is a not-for-profit group of health professionals with a formal governance structure, accountable to and serving, among others, its physician members through continuing professional development, provision of health care and/or research.

This definition includes the following:

  • Faculties of medicine departments or divisions
  • Hospital departments or divisions
  • Medical societies
  • Medical associations
  • Medical academies
  • Physician research organizations
  • Canadian provincial medical regulatory authorities (MRAs)

This definition does NOT include:

  • Health authorities in BC
  • Pharmaceutical companies or their advisory groups
  • Medical/surgical supply companies
  • Disease-oriented patient advocacy organizations (e.g. Canadian Diabetes Association)
  • Government departments or agencies (e.g. Health Canada, Public Health Agency of Canada)
  • Industry (e.g. pharmaceutical companies, medical device companies, etc.)
  • Medical education or communications (MEC) companies (e.g. CME Inc.)
  • 'For-profit' on-line educators, publishing companies or simulation companies (e.g. Medscape)
  • Small number of physicians working together to develop educational programming
  • Any other for-profit organizations/ventures

The Physician Organization must be Canadian, but may decide to have non-Canadians members on the Scientific Planning Committee if this something that was determined by results of the needs assessment.

Responsibilities of the Physician Organization

The Physician Organization is responsible for:

  • Ensuring that all accreditation/certification standards are met
  • Appointing the Scientific Planning Committee (SPC) to develop and plan the program
  • Receiving support funds and registration
  • Payment of honoraria, travel, lodging and expenses
  • Submitting an application to UBC CPD
  • Implementing the activity based on the plan approved by UBC CPD
  • Providing attendees with certificates of participation
  • Maintaining attendance records for a six-year period


Co-development is an option that is permitted with not-for-profit organizations only. Co-development is the process by which two or more organizations — at least one of which must be the physician organization — prospectively collaborate to develop the content of and implement an accredited/certified educational activity, learning resource or tool. In a co-development relationship, the physician organization must assume control over all aspects as if they were planning the event independently.

Co-development may or may not include the provision of sponsorship. The difference between co-development and sponsorship is that co-development involves content development. It can only be done with a non-profit organization. Sponsorship refers to financial support only, from either for-profit or non-profit organizations, and must be independent from development of any content.


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