(click to expand) SPC = Scientific Planning Committee
Is my organization eligible to apply for physician credits?
Only a physician organization
may apply for physician credits. In order to be eligible, a program must be developed by and based on a needs assessment done by that organization, in which the objectives meet the identified learning gaps of the target audience. Then if the program meets the educational and ethical accreditation standards outlined in the application form it could be considered for accreditation.
How do I submit an applicaiton?
You can find all that is required for a complete application package here on our website: ubccpd.ca/accreditation/application
See the left hand menu for information on accreditation standards and accountability, sponsorship, disclosures, learning objectives, certificates and the latest updates.
What are the key accountability requirements?
The physician organization determines the SPC, the SPC is accountable to the physician organization.
For specialist credits, an RCPSC specialist is required to be on the SPC.
For family physician credits, a CFPC member and UBC Faculty of Medicine member is required to be on the SPC (this can be the same person)
Which application fee should I pay?
The application fees
are based on whether you are seeking commercial support, not whether you receive it. The deciding factor will be reflected in your budget. If yes, your sponsorship estimates will be indicated in your budget under revenue along with registration fees. If not, that would also be reflected in your budget (and in this case registration fees are still encouraged but not required).
What is the process for the disclosure forms?
Planning committee disclosure forms must be sent with your application; speaker disclosures need not be submitted to UBC CPD but both planner and speaker disclosures must be made available to the participants at the event to ensure transparency to the participants of the nature of any industry relationships.
- Disclosure forms are completed by each member of the planning committee and submitted to UBC CPD for review
- The planning committee reviews the disclosures completed by each of the presenters and ensures appropriate conflict of interest (COI) management
Are my objectives learner-centered?
Some objectives are not considered concrete or measurable enough to be learner-centered such as those that begin with: know how to, be able to, understand, be comfortable with, ..
To focus the intent of the objective please refer to (and distribute to your speakers) the attached Verbs for Learning Objectives list and replace with clear action verbs such as: Identify, demonstrate, review, discuss, describe, etc.
What is the process after accreditation? How do physician get their credits?
Once a program is approved, UBC CPD sends a notice to the Royal College and/or CFPC as we are an accredited provider for these Colleges.
When physicians attend an event, they receive a certificate from you with statement of accreditation as issued to you in your formal approval. Please visit the certificate link for how to give credits to physicians for your event: ubccpd.ca/accreditation/certificates
With this certificate, physicians log in to their Royal College or CFPC account and enter their credits and the name of the event accordingly.
You may use a sign in sheet, but it is not mandatory. Each physician should claim only those credits he/she actually spent in the activity – the onus is on the physicians to be accountable for their own learning.
How would I obtain credits for rounds?
To know what kind of credits you need, look at your target audience: do specialists attend, or family physicians or both?
Credits for family physician rounds: you can apply to UBC CPD here (same as conference application): ubccpd.ca/accreditation/application
Credits for specialist rounds:
Accreditation of rounds for specialists is actually a very simple registration with the Royal College, although the same rigorous accreditation standards apply.
- Go directly to the Royal College website and review their Self-Approval Toolkit for rounds (link below).
- Complete the Self-Approval Checklist & Form for Rounds (it’s just a 1-pg form) and send it to the email address they provide on the form. You will likely not receive acknowledgement from the Royal College, but understand that by formally registering you are confirming that your rounds adhere to the Royal College accreditation standards.
- Then, find the Royal College Rounds Accreditation Statement for rounds which you will see in the centre of the toolkit page. Then put the accreditation statement on the certificates your give to the participants, signed by the Chair.
Self-Approval Toolkit: http://www.royalcollege.ca/rcsite/cpd/accreditation/cpd-accreditation-rounds-journal-clubs-small-groups-e
There is no charge for specialist rounds registration this way, and there is no expiration until the Chair changes so you must make a note of this so that there is no lapse in your accreditation over the years.
Is a registration fee required for participants?
Physician education that is accredited may be offered for free only when there is no commercial support.
How do physicians claim their Mainpro+ credits without an ID number?
Programs approved by university providers now have a Session ID# attached (June 2018).
Why are health authorities in BC not considered physician organizations?
Health Authorities in BC are not considered physician organizations because they are connected to government. However, a physician committee within the HA, such as the Medical Advisory Committee, is eligible to take the role of physician organization. Please see definition here: ubccpd.ca/accreditation/physician-organization
Can physicians claim credits for teaching, planning?
If learning occurs during a teaching or planning process, physicians may claim Self-Learning Credits. See: Self-Learning
Can physicians claim credits for attending a meeting in which all participants are planners (ie. AGM, strategic planning, operational planning, conducting needs assessment, etc.)?
These types of meetings are not eligible for a formal credit application. If learning occurs during such a meeting, physicians may claim Self-Learning Credits. See: Self-Learning
Can physicians claim credits and also be paid for attending a CPD activity?
Generally no, but there is an exception: physicians may receive compensation from their employer (ie. sessional funding) as long as the program receives no commercial support.