FAQ

Only a physician organization may apply for physician credits. In order to be eligible, a program must be developed by and based on a needs assessment done by that organization, in which the objectives meet the identified learning gaps of the target audience. Then if the program meets the educational and ethical accreditation standards outlined in the application form it could be considered for accreditation.

You can find all that is required for a complete application package here on our website: ubccpd.ca/accreditation/application

See the left hand menu for information on accreditation standards and accountability, sponsorship, disclosures, learning objectives, certificates and the latest updates.

The physician organization determines the SPC, the SPC is accountable to the physician organization.

For specialist credits, an RCPSC specialist is required to be on the SPC.

For family physician credits, a CFPC member and UBC Faculty of Medicine member is required to be on the SPC (this can be the same person)

The application fees are based on whether you are seeking commercial support, not whether you receive it. The deciding factor will be reflected in your budget. If yes, your sponsorship estimates will be indicated in your budget under revenue along with registration fees. If not, that would also be reflected in your budget (and in this case registration fees are still encouraged but not required).

Planning committee disclosure forms must be sent with your application; speaker disclosures need not be submitted to UBC CPD but both planner and speaker disclosures must be made available to the participants at the event to ensure transparency to the participants of the nature of any industry relationships.

• Disclosure forms are completed by each member of the planning committee and submitted to UBC CPD for review
• The planning committee reviews the disclosures completed by each of the presenters and ensures appropriate conflict of interest (COI) management

Some objectives are not considered concrete or measurable enough to be learner-centered such as those that begin with: know how to, be able to, understand, be comfortable with, ..

To focus the intent of the objective please refer to (and distribute to your speakers) the attached Verbs for Learning Objectives list and replace with clear action verbs such as: Identify, demonstrate, review, discuss, describe, etc.

Resource: ubccpd.ca/accreditation/learner-objectives

Once a program is approved, UBC CPD sends a notice to the Royal College and/or CFPC as we are an accredited provider for these Colleges.

When physicians attend an event, they receive a certificate from you with statement of accreditation as issued to you in your formal approval. Please visit the certificate link for how to give credits to physicians for your event: ubccpd.ca/accreditation/certificates

With this certificate, physicians log in to their Royal College or CFPC account and enter their credits and the name of the event accordingly.

You may use a sign in sheet, but it is not mandatory. Each physician should claim only those credits he/she actually spent in the activity – the onus is on the physicians to be accountable for their own learning.

To know what kind of credits you need, look at your target audience:  do specialists attend, or family physicians or both?

Credits for family physician rounds: you can apply to UBC CPD here (same as conference application): ubccpd.ca/accreditation/application  

Credits for specialist rounds:

Accreditation of rounds for specialists is actually a very simple registration with the Royal College, although the same rigorous accreditation standards apply.

1. Go directly to the Royal College website and review their Self-Approval Toolkit for rounds (link below).
2. Complete the Self-Approval Checklist & Form for Rounds (it’s just a 1-pg form) and send it to the email address they provide on the form. You will likely not receive acknowledgement from the Royal College, but understand that by formally registering you are confirming that your rounds adhere to the Royal College accreditation standards.
3. Then, find the Royal College Rounds Accreditation Statement for rounds which you will see in the centre of the toolkit page. Then put the accreditation statement on the certificates your give to the participants, signed by the Chair.

Self-Approval Toolkit: http://www.royalcollege.ca/rcsite/cpd/accreditation/cpd-accreditation-rounds-journal-clubs-small-groups-e  

There is no charge for specialist rounds registration this way, and there is no expiration until the Chair changes so you must make a note of this so that there is no lapse in your accreditation over the years.

Physician education that is accredited may be offered for free only when there is no commercial support.

Programs approved by university providers now have a Session ID# attached (June 2018).  

Health Authorities in BC are not considered physician organizations because they are connected to government. However, a physician committee within the HA, such as the Medical Advisory Committee, is eligible to take the role of physician organization. Please see definition here: ubccpd.ca/accreditation/physician-organization 

If learning occurs during a teaching or planning process, physicians may claim Self-Learning Credits. See: Self-Learning

These types of meetings are not eligible for a formal credit application. If learning occurs during such a meeting, physicians may claim Self-Learning Credits. See: Self-Learning

Generally no, but there is an exception: physicians may receive compensation from their employer (ie. sessional funding) as long as the program receives no commercial support.